Recruitment Administration Intern | Mumbai-Vadodara | 6 months| Hybrid

Support the recruitment team with the day-to-day administration of hiring activities. The role will help coordinate interview schedules, maintain accurate candidate records and provide a positive, professional experience for candidates and hiring managers. This is an operations-support role involving recruitment coordination and administrative activities

Key Responsibilities

• Support the Talent Acquisition team with day-to-day recruitment administration.

• Coordinate interview schedules between candidates, recruiters and hiring managers.

• Manage interview calendars, meeting invitations and scheduling changes.

• Maintain and update candidate records, recruitment trackers and the Applicant Tracking System (ATS).

• Assist with CV downloading, screening documentation and candidate profile management.

• Share candidate profiles with hiring managers and coordinate feedback collection.

• Ensure timely candidate communication, interview confirmations and reminders.

• Maintain accurate recruitment reports, trackers and hiring status updates.

• Provide general administrative support to the Talent Acquisition team.

Qualifications & Skills

• Pursuing Bachelor’s degree/Diploma/Certification or completed, in HR-Business Administration, Management or a related discipline.

• Excellent written and verbal English communication skills, with the confidence to interact with global stakeholders.[Mandatory]

• Proficiency in MS Office, particularly Excel, Outlook and PowerPoint. [Mandatory]

• Strong organisational skills and attention to detail.

• Ability to manage multiple tasks, prioritise deadlines and maintain accurate records.

• A proactive, professional and service-oriented approach.

• Prior internship experience in HR or recruitment is an advantage, but not mandatory.

What we offer (benefits & career development)

• Practical experience supporting recruitment and talent acquisition activities.

• Opportunities to develop administrative, communication and organisation skills.

• Guidance and support from colleagues in the recruitment team.

• An inclusive workplace culture that values collaboration and learning.

How to apply (application process & equal opportunities)

Please submit your CV outlining your relevant experience and interest in recruitment administration. We are an equal opportunities employer and welcome applications from candidates of all backgrounds. Only shortlisted applicants will be contacted.